LAND SOURCING ROUND REVIEW WORKSHEET
Prepared October 15, 2026 by Pillar.
Guide: https://www.pillar.codes/blog/how-to-find-off-market-development-land
Suggested manual team method, not a vendor benchmark or customer result.
Keep actual owner/contact records in an appropriately controlled location.

ROUND SNAPSHOT
Round ID:
Target geography / jurisdiction:
Buy-box version / required, preferred and unresolved criteria:
Search date / cohort-entry rule:
Observation cutoff / review date:
Source names, source dates and retrieval dates:
Filters, field meanings and missing-data treatment:
Coverage, selection and export limits:
Original input location / version:

COUNT THE UNITS SEPARATELY
Exported rows (including duplicates):
Duplicate reconciliation rule / retained match evidence:
Unique parcels (identifier plus jurisdiction):
Defined acquisition opportunities:
Opportunity grouping rule / ownership or control dependencies:
Outreach attempts, if any (separate event log):
Unique recipients, if counted, and matching rule:
Do not assume matching owner names or adjacency establish one opportunity.
Do not add parcel, opportunity and contact-event counts together.

REPEAT ONE RECORD PER OPPORTUNITY AT THE CUTOFF
Stable opportunity ID:
Constituent parcel IDs / jurisdiction:
Why this is one pursuit / ownership dependencies:
Marketing-status observation, sources reviewed and date:
Current disposition: Investigate / Hold / Pass
Disposition date:
Primary reason:
Reason basis: Documented criterion mismatch / Team judgment / Unresolved
Evidence source or actual observation / date:
Unresolved question:
Secondary issues (not additive to opportunity totals):
Responsible person / next action / due date or review trigger:
Prior decision / date, retained if this changed:

OPTIONAL OUTREACH EVENT RECORD (SEPARATE FROM DISPOSITION)
Opportunity and recipient reference:
Attempt ID / channel / date / service or mail class:
Actual postal event or returned endorsement / date / retained evidence:
Delivery state and supporting evidence, or Unknown:
Actual owner/contact response / date, or No response recorded by cutoff:
Recipient's authority to act: Evidence / Unverified
Conflicting identity/address/source information to reconcile:
No return does not confirm delivery. Postal failure or silence does not
confirm owner disinterest. A team Pass needs its actual team reason.

RECONCILE THE SNAPSHOT
Investigate count:
Hold count:
Pass count:
Check: these three counts sum to the defined opportunities at the cutoff.
If reporting a share, state numerator, denominator, cutoff and unit:
Keep secondary reason counts separate because an opportunity can have
more than one unresolved issue.

NEXT ROUND
Comparison round / buy-box version:
Age since search, and age since first contact where relevant:
Differences in scope, source coverage, staffing, timing or definitions:
One research change to test:
Evidence motivating that change:
Observation that would make the team keep or reverse it:
Review owner / date:
This is a descriptive review; counts alone do not establish causation,
owner motivation, market-wide availability or development feasibility.

FICTIONAL WORKED EXAMPLE (ALL INPUTS AND EVENTS INVENTED)
Jurisdiction: Example County (fictional)
Input rows: P01,P02,P03,P04,P05,P06,P07,P08,P09,P10,P01,P08
The repeated P01 and P08 rows are duplicates in this invented input.
Unique parcels: 10. Defined opportunities: 8.
No real parcel IDs, owner identities or addresses are represented.

A | P01,P02 | Investigate | Identify serving utility for proposed use
B | P03,P04 | Investigate | Verify recorded entity/contact relationship
C | P05     | Investigate | Retrieve current jurisdictional source
D | P06     | Hold        | Access evidence missing
E | P07     | Hold        | Postal return observed; address cause unresolved
F | P08     | Hold        | No owner response recorded by the cutoff
G | P09     | Pass        | Documented gross acreage outside frozen buy box
H | P10     | Pass        | Documented location outside frozen geography

A and B each represent an expressly defined two-parcel pursuit in this
example. Their grouping does not establish owner consent or site control.
One current disposition is recorded for each opportunity at the cutoff.
3 Investigate + 3 Hold + 2 Pass = 8 opportunities.
Investigate share: 3 / 8 = 37.5% of defined opportunities at this cutoff.
This is not an acquisition win rate, observed result or industry benchmark.